Lovey Foundation (UK ) General Public Privacy Notice
This privacy notice tells you what to expect us to do with your personal information when you make contact with this charity as a member of the general public (that is, as a donor, a visitor to our website, or as a visitor to, or performer at public events that we organise). We have no employees, but we have a separate privacy notice for our trustees, other members of our charity, or non-members who kindly support us practically, for example by event fundraising.
Contact details
Post:
Flat 4, Francislea, Colwell Road, HAYWARDS HEATH, West Sussex, RH16 4EL, GB
Tel:
01444 440084 (with 1571 for messages)
Email:
melvyn@loveyfoundation.org
What information we collect and use, and why:
Supporter/Donor Records
We collect or use the following personal information in order to provide updates about our online and offline fundraising and other charitable activities (normally issued by e-newsletters up to four times a year), to our donors, other members of the general public who have expressed an interest in our work, and members of other charities or organisations who contact and/or collaborate with us, including our partners in Ghana, the Lovey Save Child Workers Foundation:
· Contact details (e.g. name, address, telephone number or personal email address)
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. For example, when, in making application to us to fulfil a specific role and/or to become a trustee, you name persons from whom we may seek a confidential reference, the content of those references may be provided only with the explicit consent of the referee(s). Read more about the right of access.
· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
· Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
· Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information as part of our fundraising and awareness raising activities are:
· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Where we get personal information from
We collect your information from the following places:
· Directly from you
· Indirectly from you, if you donate online through the charity’s website Donate buttons and/or through any specific event giving page on the Peoples Fundraising platform. Gift Aid is processed by us if you donate in cash, or by cheque or bank transfer; it is otherwise processed on our behalf by Peoples Fundraising, which acts as our agent with HMRC re: online giving
How long we keep information
In the case of volunteers or other persons who are not members of our charity this would be at their request. Please note that when our e-newsletters are distributed to members, trustees, volunteers and others who have previously made donations, henceforth the covering email message will draw their attention specifically to this section, and they will be informed that they may request not only that such mailing cease but that they may also advise the charity that they wish their personal information to be erased.
Moreover, whenever personal information is no longer required by the charity for any reason, it will be destroyed.
Who we share information with
In some circumstances, we may share information with the following organisations:
· HMRC in respect of Gift-Aided donations
· The Charity Commission of England and Wales, we are obliged to provide the information that they require in order to make publicly available, on the Commission’s entry for our charity, the names of each of our trustees (to which they add, from their own records of the person, the name or names of any other registered charities on which the person also serves as a trustee).
· Peoples Fundraising (if you donate to us online). Normally this would be confined to financial matters such as Gift Aid processed on our behalf by Peoples Fundraising, which acts as our agent with HMRC re: online giving through our website’s Donate buttons and through any specific event giving page.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated 1 November 2026
Lovey Foundation (UK) Staff / Volunteers Privacy Notice
This privacy notice tells you what to expect us to do with your personal information when you work for us (that is, since we are a charity without employees, as a trustee or member of the charity, or as a non-member who kindly supports us, for example by event fundraising).
Contact details
Post:
Flat 4, Francislea, Colwell Road, HAYWARDS HEATH, West Sussex, RH16 4EL, GB
Tel:
01444 440084 (with 1571 for messages)
Email:
melvyn@loveyfoundation.org
What information we collect and use, and why:
Staff Recruitment, Administration and Management
We collect or use the following personal information as part of staff recruitment, administration and management:
· Contact details (e.g. name, address, telephone number or personal email address)
· Employment history (e.g. job application, employment references or secondary employment)
· Education history (e.g. qualifications)
When Lovey Foundation (UK), a small registered charity in England and Wales with a low annual income - typically not exceeding £10,000 per annum - recruits its trustees (normally to fill a particular unpaid role as a trustee, such as Chair, Secretary or Treasurer, which are by its Constitution to be trustees, or i/c Communications), it advertises its opportunities (vacancies) at no expense to the charity through charity sector and other free-to-use online platforms such as Reach Volunteering or CharityJob. On those platforms – to give Reach Volunteering as an example - volunteers seeking opportunities have profiles the information on which they control themselves. This is sometimes very minimal information; other volunteers seeking suitable opportunities (a small minority) may volunteer their CV to be downloaded, but opportunity providers like us are unable to view anything at all unless we have a current opportunity on the platform. Normally our criteria are purely that the possible applicant will have relevant work experience (paid or voluntary) of similar work, with a referee or referees to comment in confidence on that experience. However, typically we might at the point of application receive a CV or application on which the applicant also provides details of academic and other qualifications and possibly date of birth and other personal information that we have not asked for or need. As a result, we sometimes receive information on the person's education.
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. For example, when, in making an application to the charity to fulfil a specific role and/or to become a trustee, you name persons from whom the charity may seek a confidential reference, the content of those references may be provided only with the explicit consent of the referee(s). Read more about the right of access.
· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
· Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
· Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information as part of staff recruitment, administration and management are:
· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Where we get personal information from
We collect your information from the following places:
· Directly from you
· Referees (external or internal)
How long we keep information
In the case of our members, including our trustees, we would keep the information until they cease to be members, which, as provided for in section 10 of our Constitution (a copy of which can be found, together with this Privacy Notice, on our website – www.loveyfoundation.org ) would be normally in the event of their death, or their resignation, or (see above) if the member (or non-member volunteer) exercises the right to erasure of their personal information at any time. In the case of volunteers who are not members this would be at their request. Please note that when our newsletters are distributed to members, trustees, volunteers and others who have previously made donations, henceforth the covering email message will draw their attention specifically to this section, and they will be informed that they may request not only that such mailing cease but that they may also advise the charity that they wish their personal information to be erased.
Moreover, whenever personal information is no longer required by the charity for any reason, it will be destroyed.
Who we share information with
In some circumstances, we may share information with the following organisations:
· HMRC
· The Charity Commission of England and Wales, to whom we are obliged to provide the information they require in order to make publicly available, on the Commission’s entry for our charity, the names of each of our trustees (to which they add, from their own records of the person, the name or names of any other registered charities on which the person also serves as a trustee).
· Peoples Fundraising (if trustees/volunteers have a giving page hosted on the Peoples Fundraising online platform). Normally this would be confined to financial matters such as Gift Aid processed on our behalf by Peoples Fundraising, which acts as our agent with HMRC re: online giving through our website’s Donate buttons and through any specific event giving page.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated 1 November 2026